Administrative Assistant – Nursing Department – WC – Success Education Colleges – Glendale, CA

by NFJcom via NursingFacultyJobs.com

Become an Education Leader and join our team of dedicated Professionals. North-West College & Glendale Career College is part of a stable and growing system of seven colleges in California and Nevada. Which is a leader in Medical Career Training since 1966. Visit http://www.success.edu/careers.html for more openings. Our everyday mission is to train students in short term programs for gainful employment. POSITION SUMMARY Provide a variety of advanced administrative, confidential, technical and administrative support to the Director of Nursing and the Nursing Department. This position would cover 3 of our locations, Glendale Career College, North-West College-Glendale/Pasadena. RESPONSIBILITIES Greets visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance. Establishes and maintains cooperative working relationships with other employees and facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully. Maintains office files, student files, and other appropriate records. Prepares syllabi, tests, and other documents as requested by Nursing Administration. Maintains inventory of office & clinical supplies Performs general clerical duties including organizing, filing, shredding and photocopying documents and files, etc. Composes written correspondence and materials; creates and update all departmental forms and prepare for web; prepares minutes, reports, statistical data, and other materials pertaining to the Nursing program. Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes. Schedules appointments and meetings, sends out meeting notices, makes travel arrangements, and maintains the department calendar. Manages the distribution of all incoming and outgoing mail; screen and respond as necessary. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision. Assists in developing new and better ways for performing job functions and organizing office procedures. Performs all other duties as assigned. QUALIFICATIONS KNOWLEDGE AND SKILLS Demonstrated skills in establishing and maintaining effective working relationships with students, staff, faculty, and the public. Proficient in office machines such as telephones, copiers, fax machines, or 10-key calculators Proficient in computer programs utilized which include electronic mail, Colleague (college database system), Windows XP, Word, Excel and Outlook. Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling. Ability to use independent judgment and discretion. Detailed-oriented with skills in proofreading materials and data entry to ensure accuracy. Solid verbal and written skills to convey ideas, facts, and information effectively and accurately to students, staff, faculty, and the general public. EDUCATION AND EXPERIENCE High School diploma or equivalent. Previous secretarial experience and demonstration of good clerical skills required, and at least 3 to 5 years of experience required. Previous hospital/medical experience is helpful. Knowledge of medical terminology is helpful. Success Education Colleges - 28 minutes ago - save job - block